QuickBooks is one of its kind accounting software which comes pre-loaded with hundreds of tools and features. In this blog post, we will talk about QuickBooks Single-User and Multi-User Mode in detail. You get the flexibility of performing your daily accounting tasks in different modes. You can connect with the Intuit certified QuickBooks ProAdvisors of fixaccountingerror by dialing the QuickBooks Customer Service Phone Number +1800-621-5491.
You get two different modes to access your company data files which are Single user mode and multi-user mode. In Single user mode only one user can access the company data file at a time. In multi-user mode, multiple users can access the company data file simultaneously. But you will need to purchase additional user licenses.
Difference Between The Features of Single And Multi-User Mode
Let us discuss the different features which are available to you in single-user mode and multi-user mode. Check out the tables to learn more about the features which are available in both the modes. You can always reach out to the QuickBooks Experts of fixaccountingerror to ask any questions related to the different modes available in QuickBooks.
Company File Operations
Tasks/Features |
Single-user mode |
Multi-user mode |
Create Local Backup |
Yes |
Yes |
Set up/Activate Online Backup |
Yes |
Yes |
Create Portable Company File |
Yes |
No |
Convert Company File |
Yes |
Yes |
Repair File and Network Problems |
Yes |
Yes |
Stop Hosting Multi-user Access |
Yes |
Yes |
Disable QuickBooks Manager |
No |
Yes |
Verify Data |
Yes |
Yes* |
Rebuild Data |
Yes |
No |
Condense Data (US only) |
Yes |
No |
Update Web Services |
Yes |
Yes |
Copy company file for QuickBooks Online |
Yes |
No |
Note: As a QuickBooks multi-user, you have to option to run verify data utility but other users will be restricted to work on the files.
Managing Lists
Tasks/Features |
Single-user mode |
Multi-user mode |
Chart of Accounts |
Yes |
Yes/No* |
Items list |
Yes |
Yes/No* |
Other Names list |
Yes |
Yes |
Customer & Vendor Type list |
Yes |
Yes |
Price Levels/Price Rules |
Yes |
Yes |
Templates |
Yes |
Yes |
To Do |
Yes |
Yes |
Add/Edit Multiple List Entries |
Yes |
Yes |
Remember that you are not allowed to merge the data in the multi-user mode if you are adding, editing or removing the list data at the time.
Importing/Exporting data
Tasks/Features |
Single-user mode |
Multi-user mode |
Import Excel Files |
Yes |
Yes |
Advanced Import |
Yes |
No |
Import IIF |
Yes |
Yes* |
Import WebConnect Files |
Yes |
Yes |
Import Timer Activities |
Yes |
No |
Import General Journal Entries |
Yes |
Yes |
Export Lists to IIF Files |
Yes |
No |
Export Addresses to Text File |
Yes |
Yes |
Export Timer Lists |
Yes |
No |
You can choose to import the IIF files in QuickBooks Pro/Premier/Enterprise 2019.
Business Process/workflow
Tasks/Features |
Single-user mode |
Multi-user mode |
Custom reporting |
Yes |
Yes |
Set Closing Date |
Yes |
No |
Set up Budget |
Yes |
Yes |
Set up Forecast |
Yes |
Yes |
Cash Flow Projector |
Yes |
Yes |
Use Business Plan Tool |
Yes |
Yes |
Manage Fixed Assets (US only) |
Yes |
No |
Enter Vehicle Mileage |
Yes |
Yes |
Prepare Letters with Envelopes |
Yes |
Yes |
Enter customer transactions |
Yes |
Yes |
Enter Statement Charges |
Yes |
Yes |
Create Statements |
Yes |
Yes |
Assess Finance Charges |
Yes |
No* |
Enter Time |
Yes |
Yes |
Income Tracker |
Yes |
Yes |
Lead Center |
Yes |
Yes |
Change Item price |
Yes |
Yes |
Vendor Center |
Yes |
Yes |
Enter vendor transactions |
Yes |
Yes |
1099 Wizard (US only) |
Yes |
No |
1099 Report (US only) |
Yes |
Yes |
Create Checks/Checks |
Yes |
Yes |
Order Checks/Checks |
Yes |
Yes |
Reconciliation |
Yes |
Yes |
Set up Bank Feeds |
Yes |
Yes |
Change Bank Feeds mode (US only) |
Yes |
No |
Reports center |
Yes |
Yes |
Memorized reports |
Yes |
Yes |
Scheduled reports |
Yes |
No |
Commented reports |
Yes |
Yes |
Advanced reporting (US only) |
No |
Yes |
Process multiple reports |
Yes |
Yes |
QuickBooks Statement Writer |
Yes |
Yes |
Combined Reports |
Yes |
Yes |
It is not possible to set up finance charges if you are using Multi-user mode for the first time.
Accountant-related tasks
Tasks/Features |
Single-user mode |
Multi-user mode |
Create Accountant’s Copy |
Yes |
No |
Save Accountant’s Copy |
Yes |
No |
Send Accountant’s Copy to accountants |
Yes |
No |
Send Company file, create portable file |
Yes |
No |
Accounting Tools |
Yes |
Yes |
Batch Delete/Void Transactions |
Yes |
No |
Batch Enter Transactions |
Yes |
Yes |
Employee and payroll activities
Tasks/Features |
Single-user mode |
Multi-user mode |
Employee Center |
Yes |
Yes |
Payroll Setup (Manual Payroll) |
Yes |
No |
Pay with Direct Deposit (US only) |
Yes |
Yes |
Preferences
Tasks/Features |
Single-user mode |
Multi-user mode |
Accounting |
Yes |
Yes/No* |
Bills |
Yes |
Yes/No* |
Calendar |
Yes |
Yes/No* |
Checking/Checking |
Yes |
Yes/No* |
Desktop View |
Yes |
Yes/No* |
Finance Charge |
Yes |
Yes/No* |
General |
Yes |
Yes/No* |
Integrated Applications |
Yes |
Yes/No* |
Items & Inventory |
Yes |
Yes/No* |
Jobs & Estimates |
Yes |
Yes/No* |
Multiple Currencies |
Yes |
Yes/No* |
Payments |
Yes |
Yes/No* |
Payroll & Expenses |
Yes |
Yes/No* |
Reminders |
Yes |
Yes/No* |
Reports & Graphs |
Yes |
Yes/No* |
Sales & Customers |
Yes |
Yes/No* |
Sales Tax |
Yes |
Yes/No* |
Search |
Yes |
Yes/No* |
Send Forms |
Yes |
Yes/No* |
Service Connection |
Yes |
Yes/No* |
Spelling |
Yes |
Yes/No* |
Tax: 1099 (US only) |
Yes |
Yes/No* |
Time & Expenses |
Yes |
Yes/No* |
You can modify the My Preferences tab but not the Company Preferences.
Print/Email Tasks
Tasks/Features |
Single-user mode |
Multi-user mode |
Printer Setup |
Yes |
Yes |
Print forms |
Yes |
Yes |
Send forms |
Yes |
Yes |
Shipping Label (US only) |
Yes |
Yes |
Others
Tasks/Features |
Single-user mode |
Multi-user mode |
Synchronize contacts |
Yes |
Yes |
Set up QuickBooks ODBC |
Yes |
Yes |
Use Register |
Yes |
Yes |
Use Calculator |
Yes |
Yes |
Find |
Yes |
Yes |
Search |
Yes |
Yes |
Customize Favorites |
Yes |
Yes |
Bulk enter company business details |
Yes |
Yes |
Reminders |
Yes |
Yes |
Alerts Manager |
Yes |
Yes |
QuickBooks Messenger |
Yes |
Yes |
How To Switch Between Single User Mode And Multi-User Mode?
Switching between both single user mode and multi-user mode in QuickBooks is really easy. Follow these steps to toggle between the two modes:
- Go to the Open dialog box and choose Single user mode.
- Right-click on it and then choose “Open as multi-user mode” from the pop-up menu.
- Type in the server name or choose a name from the “Open as multi-user model” menu.
- Finally, click on the OK button.
Note: Payroll and Bank feeds only work in the single user mode.
Contact Us For Support
We hope that you found this blog post helpful and you can easily switch between QuickBooks Single-user and Multi-user mode. In some cases, you may encounter problems while setting up QuickBooks in multi-user mode or single user mode. But you do not have to worry about it because you can reach out to the Intuit certified QuickBooks Experts of fixaccountingerror. Call us on our toll-free QuickBooks Support Phone Number +1800-621-5491 to connect with us.