QuickBooks is one of the best bookkeeping program for small and medium sized businesses. It comes with hundreds of processes that allows you to manage your accounts with ease. QuickBooks was specially developed to make complex accounting tasks easy and effective. As we have already said that QuickBooks comes with so many features and to use them, you need to go through a certain process. Some processes can be a bit long and that’s to make things easier, Intuit has assigned various shortcut keys for QuickBooks Desktop.

Shortcut keys can be a backbone of every software and these are required for a software to get accepted. Keeping that thing in mind, QuickBooks also has various shortcut keys and commands. You should be aware about the shortcut keys because it can be very helpful and time saving for you. This article will provide you a complete guide about QuickBooks Desktop Shortcut Keys. If you want any kind of help while using any shortcut command then you can contact us at our toll-free QuickBooks Customer Service Phone Number +1888-380-2330.

QuickBooks Desktop for Windows

Enter Transaction/List

Ctrl+Del Remove or delete the highlighted line in a transaction
Ctrl+Ins To Insert or add a blank detail line in a transaction
Ctrl+Alt + Y* Create a copy of the line in an Invoice
Ctrl+Alt + V* To paste the line that you’ve copied to the row in the invoice.
Ctrl+N For creating a new transaction or list item
Ctrl+D Remove the current transaction or list item
Ctrl+E Edit or modify an item from an item list or in a register
Ctrl+O Check in the appropriate checks/checks windows or in the check register: Press Ctrl+O to create a copy of the checkand  then use Ctrl+V (paste) to create a copy of that check if you are in the check register.
F5 Refresh list. You see this only if you QuickBooks in multi-user mode and a list is open. Refreshing the list forces QuickBooks to return to the database server and retrieve the latest copy of the list. It can be useful if multiple users are editing the list at the same time. Note that all open lists at the same time should be refreshed.
Ctrl+H Transaction history (used inside a transaction)

Opening Windows/List

Ctrl+W Write Checks/Checks
Ctrl+Q For running a Quick Report, select an account, customer, or vendor then press Ctrl+Q to get the report.
Ctrl+Y Transaction Journal (Used inside a transaction)
Ctrl+J Customer Center
Ctrl+A Chart of Accounts
Ctrl+I Create Invoices
Ctrl+L If the cursor is in a section that contains a drop-down list like selecting the item in an invoice details line then pressing CTRL + L will open the list associated with that drop-down.
Ctrl+U Use the item from the list that you have just opened using Ctrl+L.
Ctrl+R Use Register
Ctrl+G If you are in a register for an account, pressing Ctrl+G will take you to the register for the “transfer” account associated with the line you have selected
Ctrl+F Find
F1 QuickBooks Help
F2 or Ctrl+1 Product Information Screen
F3 or Ctrl+2 Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. Here, you get a wide range of system and diagnostic information and a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.
F4 QuickBooks Technical Support helper
Esc or Ctrl+F4 Close Active window
Ctrl+F6 Move to the next open window and make it active.
Note: Some windows, such as the Accountant Center, does not allow this.


+ Press the + in order to increase the number in a formlike a check/check number or invoice number, select the number you want to change.
Press the key in order to decrease the number in a form, like a check/check number or invoice number, select the number you want to change.
Alt+S Save transaction
Alt+N Save transaction and go to the next transaction
Alt+P Go to the previous transaction
Tab Go to the next field
Shift+Tab Go to the prior field
Up arrow () Go to the previous line in a form
Down arrow () Go to the next line in a form
Page Up Go to the previous page in a form area or report
Page Down Go to the next page in a form area or report
Ctrl+Page Up Go to the first item a list or register
Ctrl+Page Down Go to the last item in a list or register
Ctrl+Enter Record

Opening/ Closing QuickBooks

Ctrl To run QuickBooks without opening a company file, press Ctrl while opening QuickBooks.
Alt To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.
Alt+F4 Exit

Date shortcuts

The following can be used while on the register or on any transaction list:

+ Advance to the next day
Previous day
T Today
W First day of the Week
K Last day of the Week
M First day of the Month
H Last day of the Month
Y First day of the Year
[ (left bracket) Same day in previous week
] (right bracket) Same day in next week
; (semi colon) Same date last month
(apostrophe) Same date next month
Alt+Down arrow (↓) Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized transactions

Ctrl+M To memorize the current transaction
Ctrl+T Opens the Memorized Transaction List

Miscellaneous shortcuts

Ctrl+P Print
Ctrl+R+P If you want to register QuickBooks, and you have been provided a “validation code,” you can easily enter the code as needed. RunQuickBooks, go to the Help and select About QuickBooks. Press Ctrl+R+P When the product splash screen shows. This opens the window that lets you enter your validation code.
Ctrl+K QuickBooks Service Keys (Payroll)
Ctrl+Alt+Y Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.
F2 and Ctrl+B+Q Export to QuickBooks Online. Press F2 then Ctrl+B+Q. Select OK or close the Product Information screen.

Standard text editing

Ctrl+Z Undo
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Del Delete a character to the right
Backspace Delete a character to the left
Home Go to the first character in the field
End Go to the last character in the field
Ctrl+Rightarrow(→) Move to the next word in a current text field
Ctrl+Left arrow (←) Move to the previous word in a current text field

QuickBooks Desktop for Mac


Command+, (comma) QuickBooks > Preferences
Command+H QuickBooks > Hide QuickBooks
Option+Command+H QuickBooks > Hide Others
Command+Q QuickBooks > Quit QuickBooks
Option+Command+N File > New Company
Command+O File > Open Company
Option+Command+W File > Close Company
Command+W File > Close Window
Command+P File > Print
Command+M Windows > Minimize
Command+? Help > QuickBooks Help
Control+Click Display Contextual menu
Command+1 Display Product and File info


Command+Z Edit > Undo
Command+X Edit > Cut
Command+C Edit > Copy
Command+V Edit > Paste
Command+Y Edit > Insert Line
Command+B Edit > Delete Line
Command+E Edit > Edit
Command+N Edit > N
Command+D Edit > Delete
Command++ (plus) Edit > Memorize
Command+U Edit > Transaction History
Option+Command+C Edit > Copy Transaction
Command+G Edit > Go To Transfer
Command+L Edit > Show List
Command+R Edit > Use Register
Command+F Edit > Find
Delete Delete the character to the left of the insertion point


FN+Arrowdown(PgDn) Down one screen
FN+Arrowup(PgUp) Up one screen
Command+PgUp First item on list or first transaction of a month in register
Command+PgDn Last item on list or first transaction of a month in register
Command+Home First transaction in register
Command+End Last transaction in register
Shift+Click the close box Close all windows in QuickBooks
Tab Next field
Shift+Tab Previous field
Right Arrow (→) Report column to the right
Left Arrow (←) Report column to the left
Down Arrow (↓) Report row below or line below in form detail area
Up Arrow (↑) Report row above or line above in form detail area


+ Next day
Previous day
T Today
W First day of the week
K Last day of the week
M First day of the month
H Last day of the month
Y First day of the year
R Last day of the year

These shortcut keys can be very helpful for you and you will actually end saving your time that you can put in other important tasks. We highly recommend you learning all these shortcuts. You can note down these commands or you can visit fixaccountingerror.com at any point of time to see any of the shortcut key.

Reach Us For Support

We hope that you find this article helpful and you can now perform various processes using the shortcut keys provided here in this article. However, sometimes there can be situation when you could not use a command or you can face some errors while trying to use any command. It can happen because QuickBooks works on a very sophisticated algorithm and even a minor mistake can lead to an error. Well, you still don’t have to worry at all because you can get an instant solution for your QuickBooks errors and issues by just dialing our QuickBooks Support Phone Number +1888-380-2330 toll-free.

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